Run meetings that actually produce decisions — with agendas that work and minutes people read.
Copy and paste directly into your AI tool. Replace all [brackets] with your specifics.
Create a meeting system for [meeting type: team standup/strategy/client/board/retrospective]. Attendees: [roles]. Duration: [X minutes]. Recurring: [yes/no, frequency]. Generate: (1) Agenda template with time allocations, (2) Pre-meeting prep instructions for each attendee, (3) Facilitation guide — how to run each section, (4) Decision log template, (5) Action item tracker format, (6) Meeting minutes template (concise, decision-focused), (7) Follow-up email template. Also include: rules for this meeting (what's in scope, what's not), how to handle people who derail, and when to cancel the meeting entirely.
After using this prompt, your AI tool will generate a structured, professional response tailored to your specific context. The output will follow the exact format outlined in the prompt, making it ready to use in presentations, reports, or strategic documents with minimal editing.
Copy this system and paste it directly into ChatGPT, Claude, or any AI tool.
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